For several years, we've survived quite nicely with a rather haphazard procedure for backing up our file disks. As the company has grown, however, we have been having problems. For example, people take the disks home to work on them, and other members of the staff cannot find copies. Furthermore, our insurance representative has pointed out that should we have a fire, our mailing lists and other proprietary data disks would be lost, and we would find it extremely difficult to reconstruct them.
As a result, we have instituted a new policy:
o Anyone using a disk must make a back-up copy. Back-up copies
should be updated every Friday afternoon.
o Anyone who takes a data disk home must leave a copy in the office.
o Every two weeks, Hilary Newsome will take the essential data disks to
the company' s safe-deposit box. At that time, she will retrieve the
old copies of the data disks for reuse. Program disks are already in
the safe-deposit box. If any new programs are purchased, they must
be taken to the safe deposit box on the next trip. If there should be
any problem with initiating this policy, please contact me.
